IMPORTANT: PLEASE READ THE NOTES TO THE PROXY FORM BELOW
Notes to Proxy Form:
1.
Please insert the total number of units in Hutchison Port Holdings Trust (“
HPH Trust
”, and units in HPH Trust, “
Units
”) held by
you. If you have Units entered against your name in the Depository Register (as defined in Section 81SF of the Securities and
Futures Act, Chapter 289 of Singapore), you should insert that number of Units. If you have Units registered in your name
in the Register of Unitholders of HPH Trust, you should insert that number of Units. If you have Units entered against your
name in the said Depository Register and Units registered in your name in the Register of Unitholders, you should insert the
aggregate number of Units entered against your name in the Depository Register and registered in your name in the Register
of Unitholders. If no number is inserted, the instrument appointing a proxy or proxies shall be deemed to relate to all the
Units held by you.
2.
A unitholder of HPH Trust entitled to attend and vote at a meeting of HPH Trust is entitled to appoint one or two proxies to
attend and vote in his/her stead. A proxy need not be a unitholder of HPH Trust.
3.
Where a unitholder appoints two proxies, he/she must specify the proportion of his/her unitholding (expressed as a
percentage of the whole) to be represented by each proxy. Where a unitholder appoints two proxies and does not specify
the proportion of his/her unitholding to be represented by each proxy, then the Units held by the unitholder are deemed to
be equally divided between the proxies.
4.
Completion and return of this instrument appointing a proxy shall not preclude a unitholder from attending and voting at the
Meeting. Any appointment of a proxy or proxies shall be deemed to be revoked if a unitholder attends the meeting in person,
and in such event, Hutchison Port Holdings Management Pte. Limited, the trustee-manager of HPH Trust (“
Trustee-Manager
”),
reserves the right to refuse to admit any person or persons appointed under the instrument of proxy to the Meeting.
5.
The instrument appointing a proxy or proxies must be deposited at the registered o¢ce of Trustee-Manager at 50 Ra¶es
Place, #32-01 Singapore Land Tower, Singapore 048623 not less than 48 hours before the time appointed for holding
the Meeting.
6.
The instrument appointing a proxy or proxies must be under the hand of the appointor or of his/her attorney duly authorised
in writing. Where the instrument appointing a proxy or proxies is executed by a corporation, it must be executed either under
its seal or under the hand of an o¢cer or attorney duly authorised. Where the instrument appointing a proxy or proxies is
executed by an attorney on behalf of the appointor, the letter or power of attorney or a duly certified copy thereof must be
lodged with the instrument, failing which the instrument may be treated as invalid.
7.
A corporation which is a unitholder may authorise by resolution of its directors or other governing body such person as it
thinks fit to act as its representative at the Meeting, in accordance with Section 179 of the Companies Act, Chapter 50
of Singapore.
Personal Data Privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s), the unitholder accepts and agrees to the personal
data privacy terms set out in the Notice of Annual General Meeting dated 31 March 2016.
General:
The Trustee-Manager shall be entitled to reject the instrument appointing a proxy or proxies if it is incomplete, improperly
completed or illegible, or where the true intentions of the appointor are not ascertainable from the instructions of the appointor
specified in the instrument appointing a proxy or proxies. In addition, in the case of Units entered in the Depository Register, the
Trustee-Manager may reject any instrument appointing a proxy or proxies lodged if the unitholder, being the appointor, is not
shown to have Units entered against his name in the Depository Register as at 48 hours before the time appointed for holding the
Meeting, as certified by The Central Depository (Pte) Limited to the Trustee-Manager.
OPTIMISING FOR THE FUTURE
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