Corporate
Governance Report
UNITHOLDER RIGHTS AND RESPONSIBILITIES
Unitholder Rights
Principle 14
The Group’s corporate governance practices promote the fair and equitable treatment of all unitholders. The Trustee-Manager
ensures that all pertinent information is conveyed to unitholders on a comprehensive, accurate and timely basis via SGXNET to
facilitate the exercise of unitholders’ ownership rights. The Board is committed to the release of timely and relevant information to
enable unitholders to make informed decisions in respect of their investments in HPH Trust.
All unitholders are entitled to attend the Annual General Meeting and are given the opportunity to participate e
ectively in the
Annual General Meeting. In accordance with the Trust Deed, a unitholder is allowed to appoint up to two proxies to attend and
vote at the Annual General Meetings on his behalf through proxy forms sent in advance. Unitholders who hold units through
nominees such as custodian banks may vote through their nominee or custodian banks. Such unitholders may also, upon
presentation of o¢cial letters issued by their nominees, attend the Annual General Meeting as observers, subject to availability
of seats.
Communication with Unitholders
Principle 15
The Group actively promotes investor relations and communication with the investment community throughout the course of
the year. An Investor Relations Policy, which is available on HPH Trust’s corporate website, was adopted and is subject to regular
review by the Board from time to time to ensure pertinent information is conveyed to unitholders regularly in order to promote
regular, e
ective and fair communication with unitholders. Through its CEO and CFO and the Group’s Corporate A
airs function,
the Group responds to requests for information and queries from the investment community including unitholders, analysts and
the media through regular briefing meetings, announcements, conference calls and presentations.
The Board is committed to providing clear and full information on the Group to unitholders through the publication of notices,
announcements, circulars, quarterly and full-year financial results. The Trustee-Manager does not practise selective disclosures
and releases its financial results and other material information to the unitholders of HPH Trust on a timely basis in accordance
with the requirements of the SGX-ST Listing Manual, via the SGXNET system. All announcements made on behalf of HPH Trust are
also available on HPH Trust’s corporate website throughout the year.
All unitholders of HPH Trust will receive a copy of the Annual Report, and Notice of Annual General Meeting of the unitholders
annually. Notices of all general meetings of the unitholders will also be advertised in a major newspaper in Singapore and will be
made available on the SGX-ST’s website.
Conduct of Unitholder Meetings
Principle 16
At the general meetings of the unitholders, unitholders will be given opportunities to participate, engage, and openly
communicate their views on matters relating to HPH Trust to the Board. The Chairman of the Board, the Chairman and/or
members of the Audit Committee, Management, as well as the external auditor will be available to attend to any queries raised
by the unitholders.
Each item of special business included in the notice of the general meetings is accompanied, where appropriate, by an
explanation for the proposed resolution. Separate resolutions are proposed for substantially separate issues at the meetings.
All Directors attended the Annual General Meeting of the unitholders held on 27 April 2015 other than Mr Frank John Sixt who was
not available to attend due to other prior engagements.
Unitholders are given the opportunity to vote at the Annual General Meeting and Extraordinary General Meeting, if any. However,
as the authentication of unitholder identity information and other related security issues still remain a concern, the Trustee-
Manager has decided, for the time being, not to implement voting in absentia by mail, email or fax.
OPTIMISING FOR THE FUTURE
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